There is no prescriptive procedure for how the competition is organised on the evening. Below gives a general idea of how things are normally done.

There are 6 clubs each with 10 prints. The hosting club provides one MC, one judge and one scorer. Each club has two helpers (one to collect the print that has just been displayed, and another to bring up the next print).

There needs to be a way of displaying 6 prints so that the judge can look at all 6 prints at once.

For each category, the judge ranks the 6 prints, using 1 for the highest ranked print to 6 for the lowest ranked print.

The scorer keeps track of the scores and announces them at the end of each round. Ideally this is projected, so that people can see the results as the evening goes on.

Each club had a table to keep their 10 prints.

There needs to be seating for about 80 to 100 people.

Catherine Cattenach with Paddy Flannagan and overall winning image, 2024. (photo by Glen Innes)

The Evening as organised in 2014

In 2014, there was both a print and digital section. The print section followed the print rules as in previous years. The digital section had the following guidelines.

Each club brought a selection of up to 20 digital images (not previously entered into a Wellington region interclub competition) for each of the 5 categories, loaded on a laptop that had an HDMI out port and can display the images full screen. The images should be JPEGs in the sRGB colour space; and either 1920 px wide by not more than 1080 px high, OR 1080 px high by not more than 1920 px wide.

At the beginning of the evening, the judge announced 5 topics, one for each category.

Each club selected one of their digital images that best fit the topic announced by the judge. There was an opportunity to explain (30 seconds maximum) how that image fits that topic (humorous and farfetched explanations particularly welcome!).

The six images were displayed on a large TV screen (one for each club) randomly and anonymously but side by side for judging in the normal manner.